Statewide Policies Guidelines and Bulletins

The following statewide policies, guidelines and bulletins (policies) are issued by the Arizona Department of Administration (ADOA), Human Resources Division (HRD). These policies apply to all state government agencies, boards and commissions under the State Personnel System. These policies replace earlier versions, which are no longer printed or distributed. The ADOA Director, or designee, reserves the right to modify, revoke, suspend, terminate or change any of the provisions of these policies, in whole or in part, at any time, with or without notice. These policies do not create rights or privileges for employees nor add duties or responsibilities for management. The failure of a supervisor to follow any procedure in these policies shall not create any rights for any subordinate employee. No contract of employment is created by these policies. Nothing in these policies changes the fact that all uncovered employees are at will employees and serve at the pleasure of the appointing authority. State of Arizona employees who are covered are granted certain rights and responsibilities. However, no employee acquires employee rights in excess of, or in addition to those authorized under the State Personnel Rules or Arizona Revised Statutes. Nothing in these policies should be interpreted to conflict with Federal or State laws or rules. If a conflict is discovered, the appropriate laws or rules control. 

General 

Summary of Authority

• ASPS/HRD - 1.01 - Summary of Authority Table
   

Talent Mobility Guidelines

Political Appointment Positions

• Exhibit A - At-Will Status Structure
• Exhibit B - Examples of Permanent and Temporary Changes to Reporting Relationships
• Exhibit C - Personnel System Employees' Annual Leave Plan Flowchart
   

Employment 

Interviewing Out-of-State Candidates

• Agency Request to Pay Interviewing Expenses for an Out-of-State Candidate form
• New Employee Moving/Transportation Costs Agreement form
   

Relocating Out-of-State Candidates

• Agency Request to Pay Moving and/or Transportation Expenses for an Out-of-State Candidate
• New Employee Moving/Transportation Costs Agreement Form

 

Application for Employment; Pre-employment Reference and Background Checks

• Process Flow - Second Chance Hire Process
• Application for Employment (Part 1 of 2)
• Application for Employment (Part 2 of 2)
• Pre-Employment Verification and Reference Check Form

 

Disqualification for Consideration of Employment

Employment Eligibility Verification (I-9 Records) 
Change in Assignment 
Special Assignment Policy 

Compensation

Compensation Guidelines
Shift Differential

Conditions of Employment

Administrative Leave 
National Disaster Medical System Leave
 

Benefits 

Public Safety Employees’ Supplemental Benefit Plan

Telework Program

 

Discipline and Dismissal 

Review of Suspensions, Demotions, Dismissals 


Covered Employees 

Promotional Probation and Reversion 
Elect to Become Uncovered 
Definitions for Dismissal or Discipline
Reduction in Force (RIF) Guidelines• Form RIF-1: Retention Point Computation – Covered [Permanent Status] Employee
     • Form RIF-2: [Covered] Positions to be Abolished
     • Form RIF-3: Conversion Chart – PASE Scores to Equivalent MAP Scores
     • Letter A: Request for RIF Approval
     • Letter B: Covered Employee Retention Point Notification
     • Letter C: Job Offer within Agency
     • Letter D: Separation of Original Probation Employee
     • Letter E: Separation of Covered Permanent Status Employee
     • RIF/Layoff Toolkit