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HRIS Power User Roles and Training

This page is for State of Arizona Human Resources, Payroll, Benefits, and Administrative professionals seeking Power User access to the State's HRIS and HR Data Warehouse. Power User access will vary depending on the type of access (security role) needed. Review the HRIS security role/s below to determine which role/s are necessary to perform your job. Each security role has specific training and exam requirements. Training and exams must be completed in TraCorp, the State of Arizona employee learning portal. 

First-time Power Users must complete the following prerequisites in TraCorp before taking the training and exams for the role(s) being requested.

  • HRIS Data Sharing and Non-Disclosure Agreement Acknowledgment
  • HRIS Security Policy Acknowledgement
  • HRIS Intro Course and Exam

Prereqs can be found by searching "HRIS" in TraCorp. 

Once prerequisites have been met requestors must complete and pass the defined HRIS training and exam (if applicable) for the security role(s) being requested. 

After training has been completed work with your manager to complete the Power User Request Form and submit to your Agency Security Approver.  All requests for access must be signed and submitted by the Agency Security Approver, Agency Security Authority Delegate, or Agency Director.  

 

HRIS GENERAL TRAINING REQUIREMENTS AND PREREQUISITES FOR FIRST-TIME USERS

HRIS Intro Courses  
HRIS Security Policy Acknowledgement  
HRIS Data Sharing and Non-Disclosure Agreement   
   

ABSENCE MANAGEMENT

BENEFITS 

Agency Absence Management View Agency Benefit View
Agency Absence Management Update University Benefit Admin
   

HUMAN RESOURCES

EMPLOYEE TIME ENTRY

Agency Class and Comp Specialist Agency ETE Coordinator
Agency EEO Specialist Agency ETE Proxy Admin
Agency FMLA Specialist  
Agency HCM View

PAYROLL                                                               

Agency HR Generalist with SSN
Agency HR Generalist without SSN Agency Labor Distribution Specialist
Agency Org Structure Specialist Agency Payroll Specialist
Agency Training Specialist Agency Reimbursement Specialist
MAP Proxy/AZP! Agency Admin - NEW Agency Transit Card

 

HRIS GENERAL training REQUIREMENTS AND Prerequisites FOR FIRST TIME USERS

TraCorp Course ID's: HRISINTRO, HRISSECURITYPOLICY, HRISDATASHARINGNDA

The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.

All first time HRIS Power Users must complete the following trainings in TraCorp and the correspoding exam prior to being able to take other HRIS role based training found on this page. 

  • HRIS Intro Exam Courses (HRISINTRO)

  • HRIS Intro - On Demand Intro Training

  • HRIS Basics

  • HRIS Drill Around

  • HRIS Navigation Tutorial

  • HRIS Security Policy Acknowledgement (HRISSECURITYPOLICY)

  • HRIS Security Policy

  • HRIS Data Sharing and Non-Disclosure Agreement Acknowledgement (HRISDATASHARINGNDA)

  • HRIS Data Sharing and Non-Disclosure Agreement

Read More

 

 Agency Absence Management update and view

TraCorp Course ID: HRISABSENCEMGT

The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.

"UPDATE" Role: This role provides the ability to administer an agency's Donated Leave transactions, perform manual updates to absence plan balances, view absence plan balances, detailed event history and generate absence plan reports. 

"VIEW" Role: This role provides view access to absence plan balances, detailed event history and Donated Leave transactions. Role can generate absence plan reports.

Security Role Attributes 

  • Forms and Reports Available - Agency Absence Management Update

  • Forms and Reports Available - Agency Absence Management View 

Lesson Plans

  • Absence Plan Donated Leave 

  • Absence Plan Events Calendar 

  • Absence Plan Manual Transactions 

  • Absence Plan Master Forms 

  • Absence Plan Service & Events 

  • Absence Plan Transactions & Balances 

  • Absence Plan Forms-Reports-Knowledge Base 

Read More

 

 Agency Benefit View

TraCorp Course ID: HRISBNVIEW

The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.

This role provides view access to benefit enrollment elections and dependent information. This role can view employee Absence Management (LP60) hours to determine benefit eligibility.

Security Role Attributes 

  • Forms and Reports Available - Agency Benefit View

Lesson Plans

  • Manage Employee Health Plan Training 

  • Manage Dependent Health Plan Training

  • Submit and Review On-Demand Reports

  • Manage Benefit Plan Reporting

  • Data Warehouse Training

Read More

 

 AGENCY CLASS AND COMP SPECIALIST

TraCorp Course ID: HRISCCSPEC

The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.

This role provides the ability to perform classification and compensation transactions such as establishing, abolishing, reallocating, and updating positions.

Security Role Attributes 

  • Forms and Reports Available - Agency Class and Comp Specialist

Lesson Plan

  • Class and Comp Specialist Training
Read More

 

 Agency EEO Specialist

TraCorp Course ID: HRISEEOSPEC

The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.

This role provides the ability to generate the EEO-4 report.

Security Role Attributes 

  • Forms and Reports Available - Agency EEO Specialist

Lesson Plan

  • EEO Specialist Training
Read More

 

 Agency ETE Coordinator 

TraCorp Course ID: HRISETECOORD

The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.

This role provides the ability to run ETE reports.

Security Role Attributes 

  • Forms and Reports Available - Agency ETE Coordinator  

Lesson Plan 

  • ETE Coordinator Training
Read More

 

 Agency ETE Proxy Admin

TraCorp Course ID: HRISETEPROXYADMIN

The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.

This role provides the ability to add proxies to ETE for time entry. Additions can be with or without access to approve ETE time records. This role is also responsible for deleting EIN from ETE proxy upon proxy job changes or separation from the agency or State service.

Security Role Attributes 

  • Forms and Reports Available - Agency ETE Proxy Admin  

Lesson Plan 

  • Agency ETE Proxy Admin Training
Read More

 

 Agency FMLA Specialist

TraCorp Course ID: HRISFMLASPEC

The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.

This role provides the ability to review and update employees FMLA leave details.

Security Role Attributes 

  • Forms and Reports Available - Agency FMLA Specialist

Lesson Plans 

  • FMLA Processing Guide

  • FMLA Generating the FMLA Report

  • FMLA ETE Codes (for supervisors)

  • FMLA ETE Codes (for employees)

  • FMLA Adjusting Hours (for Payroll Specialists)

Read More

 

 Agency HCM View

TraCorp Course ID: HRISHCMVIEW

The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.

This role provides view access into HR related screens and reports. This role also provides the ability to update email and phone fields for employees and author and run HR designated reports within the Infor applications. This role is for HR Managers, Agency/Division Leaders, Administrative Assistants and other Support Staff needing view access and reports from HRIS.

 Security Role Attributes 

  • Forms and Reports Available - Agency HCM View

Lesson Plans 

  • HR Report Writer Basics Training

  • HR Report Writer Advanced Training

  • Viewing Employee Personnel Information

  • Maintaining Employee Email and Phone Information

  • On Demand General Training

  • HR Writer Topics

  • PA212 Emergency Contact Listing

  • PA223 Starters and Leavers Report

  • PA325 Post Office Mailing Listing

  • PA335 Employee Listing

  • PA340 Action History Listing

  • PR265 Year to Date Payment

  • PR270 Employee Wage Report

  • XR223 Payroll Distribution Listing

  • ZP203 Position Location Report

  • ZT202 Annual Leave Rollback Warning

Read More

 

 Agency HR Generalist

TraCorp Course ID: HRISHRGEN

The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.

This role provides the ability to perform HR personnel transactions such as hires/rehires, status changes, separations, and employee demographic updates. This role can also update supervisor links and code assignment and perform EEO reporting. This role can not view the employee social security number.

Security Role Attributes 

  • Forms and Reports Available - Agency HR Generalist

Lesson Plans 

  • General Employee Information Updates

  • Annual Leave Flow Chart

  • Processing a New Hire (from PageUp)

  • Processing a New Hire (Manual)

  • Processing a Rehire

  • Processing a Separation

  • Processing an Employee Status Change

  • Processing a Job Change

  • Processing a Personal Information Update

  • Updating User Fields

  • Updating Employee Certifications

  • Updating PSPRS Retirement Codes

  • SSN Look-Up

Read More

 

 Agency Labor Distribution Specialist

TraCorp Course ID: HRISLABORDISTSPEC

The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.

This role provides the ability to maintain labor distribution elements on the position (XP02/ZP02) as well as multiple labor distribution splits for a position (XR23.3). This role can view labor distribution elements such as the Accounting Unit, Activity, and Account Category, as well as run various point-in-time reports to obtain listings of active labor distribution elements.

Security Role Attributes 

  • Forms and Reports Available - Agency Labor Distribution Specialist

Lesson Plan 

  • Agency Labor Distribution Specialist Training
Read More

 

Agency ORG STRUCTURE SPECIALIST

TraCorp Course ID: HRISORGSPEC

The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.

This role provides the ability to update and maintain accurate supervisor structures (supervisor code and link maintenance) as well as run reports to view the agency's current organizational structure in HRIS. Reports include a listing of process levels, departments, and locations.

Security Role Attributes 

  • Forms and Reports Available - Agency Org Structure Specialist

Lesson Plans 

  • Assigning Supervisor Codes

  • Maintaining Supervisor Codes

  • Updating Org Structures (Table Maintenance)

Read More

 

 Agency Payroll Specialist

TraCorp Course ID: HRISPAYROLLSPEC

The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.

This role provides the ability to add, change and delete time records in HRIS, reassign payroll batches and create ongoing supplemental pay (stipends). This role can create manual warrant payments outside the payroll cycle, add & change deductions at the employee level and maintain (add/change) employee tax elections and direct deposit accounts. Users will get automatic access to Agency Payroll folder in Data Warehouse.

Security Role Attributes 

  • Forms and Reports Available - Agency Payroll Specialist

Lesson Plans

  • Deductions

  • Direct Deposit

  • ETE Employee Time Entry 

  • Manual Payments

  • Payroll Reports

  • Reimbursements

  • Retroactive Pay Calculation

  • Standard Time Records

  • Taxes

  • Time Entry

  • Data Warehouse Training

  • Data Warehouse Subscription 

Read More

 

 Agency Reimbursement Specialist

TraCorp Course ID: HRISRMBSPEC

The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.

This role provides the ability to pay employees using limited pay codes related to travel and other reimbursements. This role can reassign a payroll batch to another user.

Security Role Attributes 

  • Forms and Reports Available - Agency Reimbursement Specialist

Lesson Plans 

  • Agency Reimbursement Specialist Training
Read More

 

 Agency Training Specialist

TraCorp Course ID: HRISTRNGSPEC

The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.

This role provides the ability to review historical training history prior to TraCorp implementation.

Security Role Attributes 

  • Forms and Reports Available - Agency Training Specialist

Lesson Plan 

  • Training Specialist Training 
Read More

 

 Agency Transit Card

TraCorp Course ID: HRISTRANSITCARD

The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.

This role provides the ability to assign new or replacement transit cards for employees within their agency. This role also has the ability to cancel transit cards and request final billing. Role can run various transit card reports.

Security Role Attributes 

  • Forms and Reports Available - Agency Transit Card

Lesson Plan 

  • Agency Transit Card Training
Read More

 

 University Benefit Admin

TraCorp Course ID: HRISINTRO

This role provides the ability for University team Central Administration (ASU, UofA) to keep HRIS in sync with their ERP system PeopleSoft. This role can update employee benefits elections, dependent information and employee profile information.

Security Role Attributes 

  • Forms and Reports Available - University Benefit Admin
Read More
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