HRIS Security Roles and Training (Updated)
This page has been updated to reflect the new HRIS Security Roles for Power Users.
In order to access the HRIS system, users must request access to one or more security roles necessary for him/her to complete their daily tasks. To begin, please review the security roles below. Each security role has specific training and exam requirements. All training and prerequisites are housed in TraCorp, the State of Arizona employee learning portal.
First time Power Users must complete the following HRIS Security Prerequisites in TraCorp before completing their security role training and exams listed below.
- HRIS Data Sharing and Non-Disclosure Agreement Acknowledgment
- HRIS Security Policy Acknowledgement
- HRIS Intro Course and Exam
Prereqs can be found by searching "HRIS" in TraCorp.
Once prerequisites have been met requestors must complete and pass the defined HRIS training and exam(if applicable) for the job role(s) being requested.
After training has been completed work with your manager to complete the Power User Request Form and submit to your Agency Security Approver. All requests for access must be submitted by the Agency Security Approver, Agency Security Authority Delegate, or Agency Director.
HRIS INTRO TRAINING (Required for 1st-time Power Users) |
ABSENCE MANAGEMENT |
| HRIS Intro Course | Agency Absence Management View |
| Agency Absence Management Update | |
BENEFITS |
EMPLOYEE TIME ENTRY |
| Agency Benefit View | Agency ETE Coordinator |
| University Benefit Admin | Agency ETE Proxy Admin |
HUMAN RESOURCES |
PAYROLL |
| Agency Class and Comp Specialist | Agency Labor Distribution Specialist |
| Agency EEO Specialist | Agency Payroll Specialist |
| Agency FMLA Specialist | Agency Reimbursement Specialist |
| Agency HCM View | Agency Transit Card |
| Agency HR Generalist (with or without SSN) | |
| Agency Org Structure Specialist | |
| Agency Training Specialist | |
HRIS Introduction training Prerequisites
TraCorp Course ID: HRISINTRO
The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.
All first time HRIS Power Users must complete the HRIS Intro course in TraCorp prior to being able to search other role based training found on this page.
Agency Absence Management update and view
TraCorp Course ID: HRISABSENCEMGT
The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.
"UPDATE" Role: This role provides the ability to administer an agency's Donated Leave transactions, perform manual updates to absence plan balances, view absence plan balances, detailed event history and generate absence plan reports.
"VIEW" Role: This role provides view access to absence plan balances, detailed event history and Donated Leave transactions. Role can generate absence plan reports.
Security Role Attributes
-
Forms and Reports Available - Agency Absence Management Update
-
Forms and Reports Available - Agency Absence Management View
Lesson Plans
Agency Benefit View
TraCorp Course ID: HRISBNVIEW
The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.
This role provides view access to benefit enrollment elections and dependent information. This role can view employee Absence Management (LP60) hours to determine benefit eligibility.
Security Role Attributes
Lesson Plans
AGENCY CLASS AND COMP SPECIALIST
TraCorp Course ID: HRISCCSPEC
The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.
This role provides the ability to perform classification and compensation transactions such as establishing, abolishing, reallocating, and updating positions.
Security Role Attributes
Lesson Plan
Agency EEO Specialist
TraCorp Course ID: HRISEEOSPEC
The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.
This role provides the ability to generate the EEO-4 report.
Security Role Attributes
Lesson Plan
Agency ETE Coordinator
TraCorp Course ID: HRISETECOORD
The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.
This role provides the ability to run ETE reports.
Security Role Attributes
Lesson Plan
Agency ETE Proxy Admin
TraCorp Course ID: HRISETEPROXYADMIN
The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.
This role provides the ability to add proxies to ETE for time entry. Additions can be with or without access to approve ETE time records. This role is also responsible for deleting EIN from ETE proxy upon proxy job changes or separation from the agency or State service.
Security Role Attributes
Lesson Plan
Agency FMLA Specialist
TraCorp Course ID: HRISFMLASPEC
The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.
This role provides the ability to review and update employees FMLA leave details.
Security Role Attributes
Lesson Plans
Agency HCM View
TraCorp Course ID: HRISHCMVIEW
The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.
This role provides view access into HR related screens and reports. This role also provides the ability to update email and phone fields for employees and author and run HR designated reports within the Infor applications. This role is for HR Managers, Agency/Division Leaders, Administrative Assistants and other Support Staff needing view access and reports from HRIS.
Security Role Attributes
Lesson Plans
Agency HR Generalist
TraCorp Course ID: HRISHRGEN
The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.
This role provides the ability to perform HR personnel transactions such as hires/rehires, status changes, separations, and employee demographic updates. This role can also update supervisor links and code assignment and perform EEO reporting. This role can not view the employee social security number.
Security Role Attributes
Lesson Plans
Agency Labor Distribution Specialist
TraCorp Course ID: HRISLABORDISTSPEC
The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.
This role provides the ability to maintain labor distribution elements on the position (XP02/ZP02) as well as multiple labor distribution splits for a position (XR23.3). This role can view labor distribution elements such as the Accounting Unit, Activity, and Account Category, as well as run various point-in-time reports to obtain listings of active labor distribution elements.
Security Role Attributes
Lesson Plan
Agency ORG STRUCTURE SPECIALIST
TraCorp Course ID: HRISORGSPEC
The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.
This role provides the ability to update and maintain accurate supervisor structures (supervisor code and link maintenance) as well as run reports to view the agency's current organizational structure in HRIS. Reports include a listing of process levels, departments, and locations.
Security Role Attributes
Lesson Plans
Agency Payroll Specialist
TraCorp Course ID: HRISPAYROLLSPEC
The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.
This role provides the ability to add, change and delete time records in HRIS, reassign payroll batches and create ongoing supplemental pay (stipends). This role can create manual warrant payments outside the payroll cycle, add & change deductions at the employee level and maintain (add/change) employee tax elections and direct deposit accounts. Users will get automatic access to Agency Payroll folder in Data Warehouse.
Security Role Attributes
Lesson Plans
Agency Reimbursement Specialist
TraCorp Course ID: HRISRMBSPEC
The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.
This role provides the ability to pay employees using limited pay codes related to travel and other reimbursements. This role can reassign a payroll batch to another user.
Security Role Attributes
Lesson Plans
Agency Training Specialist
TraCorp Course ID: HRISTRNGSPEC
The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.
This role provides the ability to review historical training history prior to TraCorp implementation.
Security Role Attributes
Lesson Plan
Agency Transit Card
TraCorp Course ID: HRISTRANSITCARD
The resources provided below are for quick reference only. To gain access to a role, users must complete the required training for that role in TraCorp. To locate the proper training and exam for a role search the course id provided above.
This role provides the ability to assign new or replacement transit cards for employees within their agency. This role also has the ability to cancel transit cards and request final billing. Role can run various transit card reports.
Security Role Attributes
Lesson Plan
University Benefit Admin
This role provides the ability for University team Central Administration (ASU, UofA) to keep HRIS in sync with their ERP system PeopleSoft. This role can update employee benefits elections, dependent information and employee profile information.
Security Role Attributes
