The information provided in this page is for new employees who did not receive their Y.E.S. Welcome email and need instructions on how to access their Y.E.S. account for the first time. 

If you are a new employee and did NOT receive your welcome email you must notify your HR department. This indicates there is a problem with your email on file which will impact your ability to receive important system notifications.  

Employees that received the Y.E.S. Welcome email BUT need further assistance please contact the agency’s HR department or the HR Systems Service desk at (602) 542-4700 or [email protected].

To access your Y.E.S. account for the first time, you will need to request a temporary password using the online password reset tool or automated password reset system at (602) 542-4700, option 1. To complete this process you will need the following details: 

• Your State of Arizona Employee Identification Number (EIN)  
• Your Last 4 SSN
• Your Date of Birth
• Your Last Name 

When you first arrive in Y.E.S. your menu may be hiding. To open the menu click on the waffle to display the full sidebar menu:

Use the arrows to expand and collapse menus

Use the ( + ) sign to display the sub menus

Gaining Access to Employee Time Entry (ETE) 

If your agency utilizes E.T.E. in Y.E.S. for time entry, please read the following section. 

The State of Arizona uses the Employee Time Entry “ETE” system for tracking and coding hours worked. Employees in agencies that utilize the ETE system complete their time cards every two weeks. ETE is located in Y.E.S.; however, you will not see the E.T.E. menu until you have completed the required training in TraCorp, the State’s employee learning portal. Required training includes: 

New Employees - All Agencies Except DES

• Course Name: ETE Employee Time Entry
• Course ID: HRIS0063 

 

DES New Employees

• Course Name: ETE Templates for Employees
• Course ID: HRIS0065

 

Supervisors and ETE Proxies - All Agencies  

• Course Name: ETE for Supervisors and Proxies
• Course Id: HRIS0064

Please allow up to 24 hours for the ETE menu to display in Y.E.S. once you have completed the required training. 

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Benefits Enrollment
If you are a benefits-eligible employee, please read the following section.  

Selecting Benefits
For full information on our benefit plans and rates, see the Active Enrollment Guide on benefitoptions.az.gov/newhire. We encourage you to share this link with your family members.

Enrollment Deadline - 31 Days

Enrollment must be completed within 31 days of your hire date or you will have to wait until the next open enrollment or qualified life event. For spouses and dependents, view the qualifications and documentation requirements on the eligibility page. Benefits are effective on the first day of the first pay period after completion of the enrollment process. See the statewide payroll calendar.

How To Enroll

Step 1) See the Active Enrollment Guide on benefitoptions.az.gov/newhire for full information on our benefit plans and rates. 

Step 2) Visit ALEX, our virtual benefits counselor that provides confidential estimates and suggestions. While ALEX is accurate to the best of our knowledge, be sure to also review the Active Enrollment Guide before enrolling. Visit ALEX here. (Please note: Viewing the ALEX website is not enrolling, please be sure to complete Step 3.)

Step 3) Enroll. After you have evaluated your choices, do the following:

• Visit hrsystems.azdoa.gov, click on the Y.E.S. login button, login to Y.E.S.
• On left side, click Your Employee Services > Benefits > New Hire Enrollment

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Update Tax Information

Within Y.E.S. you can view and update your Federal and State tax withholdings following the instructions below.  

For Federal Tax Withholding

Step 1)  Review resources at www.irs.gov or consult your tax advisor

Step 2)  On left side, click Your Employee Services > Pay > Tax Withholding

Step 3)  Select the icon to the left of “Federal Withholding”

For State Tax Withholding

Step 1)  Review resources at www.azdor.gov or consult your tax advisor

Step 2)  On left side, click Your Employee Services > Pay > Tax Withholding

Step 3)  Select the icon to the left of  “AZ State W/H Tax”

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Update Direct Deposit

Within Y.E.S. you can view and update your direct deposit information. 

• Step 1)  Review the Self-Service Direct Deposit Guide
• Step 2)  Ensure you have a check or letter from your bank with the direct deposit routing number and account number
• Step 3)  On left side, click Your Employee Services > Pay > Direct Deposit

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personal Contact information

Please ensure your personal contact information and emergency contact information is always up-to-date in Y.E.S.

To update your personal email address and other important contact information go to:  Your Employee Services > Personal Information > Contact Information. 

To update your emergency contacts go to: Your Employee Services > Personal Information > Emergency Contacts.