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State of Arizona Employee News

2018 W-2 and 1095-C Information

Posted on 12/31/2018

W-2 Statements:

Employees are encouraged to consent to receive their W-2 online.  Employees will get their W-2 earlier and can save the State considerable W-2 printing and postage costs.  If an employee has already consented, it is not necessary to consent again. The W-2 Advisory flyer provides employees the information needed in order to complete the consent process via YES.

Employees who have not consented to receive their W-2 online will be mailed their 2018 W-2 by January 31, 2019. Please ensure your mailing address in YES is accurate. Mailing addresses in YES as of Tuesday, January 1, 2019 at 2:00 PM will be used for the mailing. Any duplicate W-2s that are needed will be available via the YES Website (https://hr.az.gov/YES/) starting February 1, 2019.

If you have any questions or concerns, please contact your agency’s Payroll or Human Resources Office.

1095-C Statements:

The Affordable Care Act (ACA) requires the State of Arizona to send an annual statement to all employees eligible for coverage describing the insurance available to them. A 1095-C statement will be generated by the State of Arizona to serve as your documentation to the IRS about coverage offered to you. The IRS will use the information from your 1095-C to determine whether you have health care coverage.

Statements are scheduled to be placed in the mail to employees’ home addresses by January 31, 2019, so employees should expect them in early February 2019. If you believe you should have received a 1095-C but did not, please contact Benefits Services Division at 602-542-5008.  For further information, please see the 2018 1095-C Advisory flyer.

Excess Annual Leave - Final Reminder

Posted on 11/19/2018

Excess annual leave must be used on or before Friday, January 11, 2019, to avoid forfeiture of the excess hours.  For agencies, boards and commissions under the State Personnel System, the maximum number of annual leave hours an employee may carry over into a new calendar year is 320 hours for uncovered employees and 240 hours for covered employees.  Any hours in excess of the maximum carryover limits are subject to forfeiture. Employees and managers can monitor annual leave balances by logging in to YES and clicking on Leave Activity.  

The Annual Flu Vaccine Program is September 1 through December 31, 2018

Posted on 09/21/2018

State of Arizona employees and Benefit Options members (retirees, spouses and dependents ages 4 and older) can receive a FREE flue shot through the Benefit Options Flu Shot Program.  For a clinic near you, visit the work-site or the public clinic schedule.  No appointment necessary.

Work-site flu clinics are available through 12/4/18, and Healthwaves Public Flu Clinics are available through 12/31/18.

Click HERE for event schedule.

Questions? Email: [email protected]

Excess Annual Leave is Subject to Forfeiture

Posted on 09/14/2018

Employees are expected to manage and use their annual leave throughout the year to ensure any excess annual leave is used by the end of the year. For agencies, boards and commissions under the State Personnel System, the maximum number of annual leave hours an employee may carry over into a new calendar year is 320 hours for uncovered employees and 240 hours for covered employees. Any hours in excess of the maximum carryover limits are subject to forfeiture.

It is important that employees be aware of their annual leave balances through the remainder of the year and schedule leave with their supervisor, so that impacts on end of year coverage will be minimal and carryover exception requests are reduced significantly. There should not be any expectation that unused excess leave will be approved for carryover, even if it has been in the past. Employees and managers can monitor annual leave balances by logging on to YES and clicking on Leave Activity. 

SPS Employee Handbook Updated

Posted on 08/22/2018

SPS Employee Handbook Updated

ADOA Human Resources Division has updated the State Personnel System (SPS) Employee Handbook. The changes are minimal and include the following:
- Updated information regarding TraCorp (employee training) login method
- Updated the employee discounts section to a generic message advising employees to check the Benefits website for available discounts
- Updated the method for an employee to determine their FLSA status (exempt or non-exempt)
- Clarified that family sick leave is part of an employee's own available sick leave balance
- Replaced the outdated FMLA poster at the end of the handbook with the current FMLA poster

Care at Your Convenience with Doctor on Demand (DOD)

Posted on 03/16/2018

Doctor on Demand logo

During cold and flu season, see a doctor from the comfort of your home or office. It is the same price as an office visit copay for you and your covered dependents.

For more information, please see the attached flier or visit ADOA Benefit Options Wellness.

Preventing Inappropriate Behavior and Workplace Harassment Training

Posted on 01/02/2018

Beginning in January 2018, all State Personnel System (SPS) employees are required to complete the state’s enhanced workplace harassment prevention training.

The 30-minute on-line training course, Preventing Inappropriate Behavior and Workplace Harassment (LAW1006EMP), must be completed between January 2, and March 30, 2018. Completion of workplace harassment prevention training will be an annual requirement going forward.

It is important that employees understand how harassment negatively affects the work environment for everyone and interferes with our ability to get work done. This training will help you identify appropriate and inappropriate workplace conduct and provide guidance on steps to take if you are the target of or witness harassing behavior.

Annual harassment prevention training is MANDATORY for all SPS employees. For additional information and step-by-step instructions for accessing and completing the training, please click HERE.

If you work for a non-SPS agency, different requirements may apply. Your agency’s Human Resources office will be able to clarify this information for you.

Tax Form 1095-C Mailed to Employees’ Homes

Posted on 02/03/2017

The Affordable Care Act (ACA) requires certain employers, including the State of Arizona, to offer health insurance to full-time employees and their dependents, and to provide a Form 1095-C to applicable employees. 1095-C forms for the 2016 tax year have been mailed to employees’ home addresses, so you may have already received your form, or you should receive it within the next few days.

If you have questions about your Form 1095-C, or if you believe you should have received a 1095-C but did not, please contact the Benefits Services Division at 602-542-5008 or [email protected]. For more information about the ACA, visit the Benefits Services Division at www.benefitoptions.az.gov and then click the Affordable Care Act link. Any tax related questions should be directed to your personal tax advisor.